Supplier invoices: scanned, signed off, booked.
No invoice is paid because it happened to land in someone's inbox. Every purchase invoice is read, checked, signed and only then booked.
Protect company cashflow from duplicate bills and unapproved spending.
Suppliers mail their invoices to one mailbox, or you upload a scan or photo. The app reads supplier, amount, VAT and IBAN from the document and proposes the booking. A colleague signs off, and the invoice is booked in the ledger automatically. Change the amount or the IBAN afterwards and the signatures are void.
Purchase invoice approval
One mailbox for suppliers
Suppliers send their invoices to one address. Attachments are picked up and filed by themselves.
Scan or photo upload
A paper invoice or a receipt? Upload the scan or a photo and it follows the same route.
Read automatically
Supplier, invoice number, amounts, VAT and IBAN are read from the document and proposed as a booking.
Sign-off before payment
A colleague checks the proposal and signs. Without a signature nothing is booked or paid.
Tamper check
If the amount or the IBAN changes after signing, the signatures are void and the invoice has to be signed again.
Split VAT
An invoice with several VAT rates is split into lines, so each part lands in the right box.
Four steps
- Invoice comes inBy mail to your purchase mailbox, or as an upload.
- The app reads itA booking is proposed: supplier, cost account, VAT treatment and payment details.
- A colleague signsThe approver sees the original next to the proposal and signs off.
- Booked and ready to payThe invoice is posted to creditors, costs and VAT automatically.
Questions and answers
What if the app reads something wrong?
The proposal is always shown next to the original document. The approver corrects it before signing, and nothing is booked until then.
Why are signatures voided when the IBAN changes?
Changing the bank account on an approved invoice is a classic route for fraud. Voiding the signatures forces a fresh check by a person.
Does it handle foreign suppliers?
Yes. EU purchases with reverse charge and purchases from outside the EU get their own VAT treatment, and both sides of the reverse charge are booked.
Goes together with
Double-entry books
Keep books that any accountant can follow and verify.
Read more →Staff ExpensesExpense claims
Pay back what people spent without chasing receipts.
Read more →Treasury & LiquidityCashflow history and forecast
See where the money went and where the balance is heading.
Read more →Ready for a calm back office?
Try the whole program in the live demo, filled with sample quotes, invoices, books and a VAT return. No sign-up, no email, no credit card.